About the Role
The Library Foundation Executive Director serves as the chief executive of the Sweetwater County Library Foundation, a 501(c)(3) nonprofit organization dedicated to strengthening the library by raising, administering and disbursing funds beyond what our communities’ tax dollars can support. This role encompasses strategic leadership, fundraising, community engagement, and administrative oversight to support the library’s mission and long-term sustainability.
Requirements
ESSENTIAL FUNCTIONS
1. Develop and implement comprehensive fundraising strategies, including major gifts, annual campaigns, planned giving, corporate sponsorships, and special events.
2. Identify, cultivate, and solicit donors, foundations, and corporate partners to secure financial support.
3. Research and prepare grant proposals, manage grant reporting and compliance.
4. Organize and evaluate fundraising events to maximize community engagement and revenue.
5. Maintain and deepen relationships with existing and prospective donors through personalized communication and recognition programs.
6. Serve as the Foundation’s representative in the community, building partnerships with local organizations and stakeholders.
7. Oversee daily operations of the Foundation, including budgeting, financial reporting and compliance with nonprofit regulations.
OTHER DUTIES/RESPONSIBILITIES
1. Manage donor databases to ensure accurate records and timely acknowledgements.
2. Coordinate with the Foundation Board to schedule meetings, prepare agendas, and facilitate effective governance.
3. Collaborate with library staff to align Foundation activities with library goals and initiatives.
4. Work closely with the Foundation Board and Library Director to identify funding priorities and opportunities for growth.
5. Monitor and assess the effectiveness of programs and initiatives, making data-driven recommendations for improvement.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
1. Fundraising techniques and principles.
2. Grant writing and management.
3. Donor management software and fundraising platforms.
Ability to:
1. Build and maintain relationships with stakeholders.
2. Commit to the mission of public libraries and community enrichment.
3. Work independently and exercise mature judgment.
Skilled in:
1. Leadership and organization.
2. Writing and verbal communication.
3. Time management.
4. Financial management and budgeting.
SUPERVISION RECEIVED AND EXERCISED
Supervised by the Sweetwater County Library Foundation and Library Director.
Supervises volunteers.
QUALIFICATIONS
Education and Experience: A degree in nonprofit management, public administration, communications or a related field preferred. In lieu of a degree, experience working in a nonprofit, specifically with experience in fundraising, development, or a related area will be considered.
Schedule Requirements: This position will have a flexible schedule with an expectation of working 28 hours per week. Hybrid work is acceptable, but visits to the libraries should be weekly and consistent.
Travel: This job will require travel throughout the county using a library or personal car to visit potential donors and all county libraries. You must have or be able to obtain a current driver’s license valid in the State of Wyoming, have the ability to operate a motor vehicle and be able to be insured by the library
system’s auto insurance policy.
Work Environment and Physical Demands: The essential functions of this job require the employee to work in an office environment requiring frequent stooping, bending, walking over uneven spaces and lifting or carrying moderately heavy (20-40 lbs) items.
Please Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties, responsibilities or qualifications may change at any time with or without notice. Nothing in this job description should be construed as an employee contract.
About the Company
The Sweetwater County Library Foundation exists to sustain the Sweetwater County Library System’s ability to serve the people of Sweetwater County by supporting dynamic community centers where connections and learning are provided. The Foundation strengthens the library’s capacity to share the world’s rich informational resources by raising, administering and disbursing funds beyond what our communities’ tax dollars support.
The Library Foundation raises and distributes funds to support the library system above and beyond what the county taxpayer dollars can support. The 2025 fiscal year, the Foundation contributed $65,000 to our annual budget -- those funds are being used to support all of the library system's programs.
Library service in Sweetwater County began in the early part of the 20th century when residents in both Rock Springs and Green River worked to bring libraries to the area. Over the years, the Sweetwater County Library System has grown to include three main libraries and six rural branches and the Community Fine Arts Center. The library system provides service to the 15th largest county in land area in the United States.
The Sweetwater County Library System has six rural branch libraries in the communities of Bairoil, Farson, Granger, Reliance, Wamsutter and Superior. Service has continued in some of these communities since the 1940s.
The Sweetwater County Library System also provides Home Services for residents in outlying areas in Sweetwater County and to residents in Green River and Rock Springs who are confined to their homes due to health, age or disability.