REGULAR MEETING OF BOARD OF DIRECTORS
Posted on Monday, March 18 2019

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

March 18, 2019

 

The Sweetwater County Library System Board of Directors met in regular session on March 18, 2019, at the Sweetwater County Library in Green River with the following present: Brenda Casey, Chair; Phillip Pyzyna, Vice-Chair;  Debbie Petri-Bullock, Treasurer; Debbie Leisch, & Elisa Robbins Board Members; Roy Lloyd, County Commissioner; Jason Grubb, Library Director; Leora Kraft & Sheri Luth, library staff.

 

Casey called the meeting to order at 6:04 pm.

 

Approval of Agenda:

Petri-Bullock made a motion to approve the agenda.  Pyzyna seconded and the motion carried.

 

Approval of Minutes:

Leisch made a motion to approve the February regular meeting minutes. Robbins seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed February and March Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports. Robbins made a motion to approve March financial reports and expenditures. Pyzyna seconded and the motion carried.

 

Correspondence:

None

 

Announcements:

None

 

Public Comment:

None

 

Old Business:

  1. Voluntary Separation- Voluntary separation agreement to be discussed during executive session.
  2. Other- None

 

New Business:

  1. Board Bylaws – Board was given a draft of proposed Library Bylaws.  Board members will review and discuss at a further date, but prior to fiscal year end.

 

  1. Board Elections – Grubb explained the need for the early election and a Board Treasurer, Kraft explained the duties of the Board Treasurer. Pyzyna nominated Leisch to replace Petri-Bullock as treasurer. Leisch accepted the nomination. Casey seconded the nomination and Leisch was voted in as the Library Board Treasurer.

 

  1. Budget FY20 – Grubb gave an overview of the budget process and dates for budget submission and meetings if needed with Board of County Commissioners.  The Board agreed to meet for a budget workshop which will take place prior to April’s board meeting.  

 

 

Contracts:

A contract between White Mountain Library and Pint Size Polkas (Mike Schneider) for a July 8th performance for $750. Contract was signed my Michelle Krmpotich on December 31, 2018.

A contract between Sweetwater County Library System and Beech Consulting Services, LLC for a May 10th training service for $1000.  Contract was signed by Jason Grubb on January 30, 2019.

A contract between White Mountain Library and Rocky Mountain Puppets for a July 22nd performance for $800.  Contract was signed by Jason Grub on January 30, 2019.

A contract between Community Fine Arts Center and Baylin Artist Management for $6000 for a performance (March 2, 2019) at Broadway Theatre was signed by Debra Soule on March 15, 2018.

A contract between Sweetwater County Library System and Zoobean for a 36 month license agreement for reading programs.  Contract was signed by Jason Grubb on February 26, 2019.

A contract between Community Fine Arts Center and Divas through the Decades for a May 14th performance for $4810 plus a 2 night, 2 room hotel.  The contract was signed by Debra Soule on March 13, 2019.

Pyzyna made a motion to ratify contracts as presented. Petri-Bullock seconded and the motion carried. 

County Commissioner’s Report:

Nothing to report

 

Director’s Report:

Grubb presented a board report that encompassed the Information, Personnel, Facilities, Meetings Attended, Library Outreach and Statistics Reports.  He also included the CFAC Director’s report.  There was brief discussion about stats, personal and building changes, and rural library closures. 

 

At 6:44 pm Petri-Bullock made a motion to move into Executive Session to discuss personnel items. Pyzyna seconded and the motion carried.

 

At 7:26 pm Robbins made a motion to resume the regular Board meeting.  Pyzyna seconded and the motion carried.

 

Petri-Bullock made a motion to accept the Voluntary Separation Applications with modifications. Pyzyna seconded and the motion carried.

 

Set Time and Location for Next Meeting:

The next Library Board Meeting will be held Monday, April 15, 2019 at the White Mountain Library in Rock Springs at 7:00 pm. A budget workshop will be held prior to the board meeting at 6:00 pm.

 

Adjourn:

Casey asked to adjourn the meeting at 7:28 pm. Robbins made a motion to adjourn. Leisch seconded and the motion carried.