Regular Meeting of Board of Directors
Posted on Monday, July 16 2018

SWEETWATER COUNTY LIBRARY SYSTEM
Minutes of the Regular Meeting of Board of Directors 

July 16, 2018 

The Sweetwater County Library System Board of Directors met in regular session on July 16, 2018, at the Green River Library in Green River with the following present, Brenda Casey, Vice-Chair; Debbie Petri-Bullock; Treasure, Philip Pyzyna and Debbie Leisch Board members; Jason Grubb; Library Director, Reed West; County Commissioner, Leora Kraft, library staff.
 

Petri-Bullock called the meeting to order at 6:04 pm.
 

Approval of Agenda:
Pyzyna made a motion to approve the agenda. Leisch seconded and the motion carried.
 

Approval of Minutes:
Pyzyna made a motion to approve the June regular meeting minutes. Leisch seconded and the motion carried.
 

Financial Report and Approval of Expenditures:
The Board was emailed June and July Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports. Pyzyna made a motion to approve June financial reports and expenditures. PetriBullock seconded and the motion carried.
 

Correspondence:
An invitation to the Sweetwater County Justice Center open house was included in the Board packets.
 

Announcements:
Grubb spoke about Summer Reading ending August 11, and briefly discussed the prize baskets.
 

Public Comment:
None
 

Old Business:
a. Employee Handbook- Grubb stated LGLP had reviewed the Employee Handbook. He briefly reviewed the proposed changes and the drug testing guideline. Petri-Bullock made a motion to adopt the 2018 Employee Handbook. Pyzyna seconded and the motion carried.
b. Conflict of Interest Form- Grubb provided a conflict of interest form from the ALA, he explained why it is necessary. Pyzyna made a motion to approve the Conflict of Interest Form. Leisch seconded and the motion carried.
c. Board Training- Bill Miller with LGLP can provide Board Training. Grubb stated he is looking into training in August or September before or after the regularly scheduled Board meeting.
d. Budget- Pyzyna made a motion to approve and readopt the FY19 Operating Budget in the amount of $3,200,738.00 with $2,429,535 in administration and $761,203.00 in operations, $10,000.00 in capital and the FY19 3X5 Pay Scale as presented. Petri-Bullock seconded and
the motion carried.
 

New Business:
a. Board Election-Brenda Casey was nominated for Board Chair and Philip Pyzyna as Vice Chair. Leisch made a motion to approve the appointments, Petri-Bullock seconded and the motion carried.
b. Other
 

Contracts:
None
 

County Commissioner’s Report: West briefly spoke about the budget process and having it completed by the end of June, he stated Revenues are up and an Audit found that a Vendor mistakenly had paid taxes to the Natrona County which resulted in a lump sum given to Sweetwater County.
 

Director’s Report:
Grubb spoke about the travel to the ALA Conference. He explained that grants from the state of Wyoming paid for a large portion of the training. He spoke about the new Board Member Elisa Robbins, The Calamity Jane & Magician program and the HVAC issues at the White Mountain Library. He also spoke about the Summer Reading numbers and Maser’s visits to the Branch Libraries.
 

Monthly Statistics:
Grubb highlighted the stats, and stated the Celtic musician program had 90 in attendance.
 

Personnel Report:
 

Resignation/Terminations:
None


New Hires:
None


Transfers:
None


Pyzyna made a motion to move to Executive session at 6:48. Pyzyna made a motion to reopen the regular meeting at 7:30 and approve the personal changes discussed in the Executive season. Petri-Bullock seconded and the motion carried.


Set Time and Location for Next Meeting: Library Board Meeting will be held Monday, August 20, 2018 at the White Mountain Library, in Rock
Springs at 6:00 pm.


Adjourn: Pyzyna moved to adjourn the meeting 6:31 p.m.