Regular Meeting of Board of Directors
Posted on Tuesday, January 23 2018

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

January 15, 2018

The Sweetwater County Library System Board of Directors met in regular session on January 15, 2018, at the Sweetwater County Library in Green River with the following present, Brenda Casey, Vice-Chair; Debbie Petri-Bullock, Treasurer; Philip Pyzyna and Debbie Leisch Board members; Jason Grubb, Library Director; Doc Wendling, County Commissioner, Barbara Kendall, and Leora Kraft, Lindsey Travis and Bianca Jorgenson library staff.

Casey called the meeting to order at 6:00 pm.

Approval of Agenda:

Pyzyna made a motion to approve the agenda.  Petri-Bullock seconded and the motion carried.

 

Approval of Minutes:

Petri-Bullock made a motion to approve the December regular meeting minutes. Pyzyna seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed December and January Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a few payment questions, Pyzyna made a motion to approve the financial reports and expenditures. Leisch seconded and the motion carried.

  

Correspondence:

A letter from the County Commissioners introducing the Library Board’s new member.

 

Announcements:

Travis spoke about upcoming events at the Library systems as well as CFAC.

 

Public Comment:

None

 

Old Business:

  1. Employee Handbook - The employee handbook is being reviewed this year. It has been reviewed by an HR consulting company and will now be reviewed by the library's liability company and attorney before coming back to the Board for review and adoption.
  2. None

 

New Business:

  1. Board Email- Grubb gave a brief explanation of the history of the Board email and Petrie-Bullock added additional context from her time on the Board.  After a discussion about an employee’s ability to address employment issues with the library management and the Board, it was decided that Grubb would investigate the email account’s usage and consider an alternative method of contacting the Board.
  2. None

 

Contracts:

An agreement between Community Fine Arts Center and Repertory Dance Theatre for a Wednesday, January 31 performance at the Rock Springs High School for $7,000 was signed by Debora Soule on February 11, 2017.

 

County Commissioner’s Report:  Wendling stated there is nothing new to report and everything is business as usual.  He spoke about increased revenues, the upcoming legislative session and announced that the current six penny tax projects are coming to a completion.

 

Director’s Report:

Grubb spoke briefly about the items included in his written report.  The Rock Springs Library is working on remodeling the magazine room into a children’s room using funds donated to the Foundation by the Louise Wesswick a number of years ago.  Grubb also spoke about upgrades needed on the city portion of that library for the restrooms.  All Staff training will take place on May 11, 2018 and all libraries will be closed that day.  The winter reading program just finished and Grubb was pleased to mention that the adults were reading as much, if not more than, the children.

 

Monthly Statistics:

Grubb stated the Circulation is slightly down. Materials added is up and Grubb mentioned that the Library System had received a donation of over 500 DVD’s.  Patron Visits are up and Grubb mentioned he has a lot of confidence in the number because of the new gate counters.  Grubb spoke about databases and mention Hoopla in particular because of its cost to the System. Programs offered are down slightly resulting in lower attendance numbers but Grubb felt like there was always something going on at the libraries.

 

Personnel Report:

Resignation/Terminations:

None

New Hires:

None

Transfers:

None

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Tuesday, February 20, 2018 at Rock Springs Library in Rock Springs at 6:00 pm.

 

Adjourn: Petri-Bullock moved to adjourn the meeting. Pyzyna seconded and the meeting adjourned at 6:37 p.m.