Regular Meeting of Board of Directors
Posted on Tuesday, September 05 2017

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

August 21, 2017

 

The Sweetwater County Library System Board of Directors met in regular session on August 21, 2017, at White Mountain Library in Rock Springs with the following present: Debbie DeBenardi, Vice-Chair; Debbie Petrie-Bullock, Treasurer; and Brenda Casey Board member, Jason Grubb, Library Director; Doc Wendling, County Commissioner, Bryan Schutz and Leora Kraft, library staff.

 

DeBenardi called the meeting to order at 6:03 pm.

 

Approval of Agenda:

Petrie-Bullock made a motion to approve the agenda.  Casey seconded and the motion carried.

 

Approval of Minutes:

Petrie-Bullock made a motion to approve the July regular meeting minutes. Casey seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed July and August Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  Petrie-Bullock made a motion to approve the financial reports and expenditures.  Casey seconded and the motion carried.

  

Correspondence:

A Thank you from the Young at Heart Senior Center was provided in the Board Packets.

 

Announcements:

The Fall Event guides where included in the Board Packets. Grubb highlighted some of the upcoming events including Winter Reading and the Carnegie Library presentation.

 

Public Comment:

None

 

Old Business:

  1. Commerce Bank – Casey made a motion to move the Library System’s Financial business to Commerce Bank of Wyoming as well as opening the two new accounts and the credit cards at the bank. Petrie-Bullock seconded and the motion carried.
  2. Other-None

 

New Business:

  1. Board Training – Grubb explained to the Board that our Liability Company provided training to boards around the state on what their responsibilities are and explained the need for a Strategic Plan for the system. There was a brief discussion about both, no decisions or motions were made.
  2.  Other – None

 

Contracts:

An agreement between Sweetwater County Library System and Wyoming Department of Environmental Quality and its consultants and contractors which provides surface owner consent for right of entry ingress and egress on Rock Springs Library property.

 

An agreement between Community Fine Arts Center and Peter and Mary Danzig (Otter Creek) for a Friday September 8th performance at the Broadway Theater) for $1,000 was signed by Debora Soule on April 14, 2017.

 

Petrie-Bullock made a motion to ratify the two contracts. Casey seconded and the motion carried.

 

County Commissioner’s Report:

Wendling stated that there was nothing to report.

Director’s Report:

Grubb spoke briefly about handing out Library cards at the High School registration, WLA Conference, Solar Eclipse event, the Farson Library reopening and a record participation in the Summer Reading program. He also spoke briefly about the Library hour changes.

 

Monthly Statistics:

No Statistics this month due to the fiber optics line being cut earlier in the day. Casey asked that the rural branches be separated out so they could see what the usage is at the branches.

 

Personnel Report:

Resignation/Terminations:

  WML PT Circ effective 7-31-2017

New Hires:

  None

Transfers:

  None

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, September 18, 2017 at Sweetwater County Library in Green River at 6:00 pm.

 

Adjourn: Petrie-Bullock moved to adjourn the meeting. Casey seconded and the meeting adjourned at 6:48 p.m.