Regular Meeting of Board of Directors
Posted on Friday, August 04 2017

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

July 17, 2017

 

The Sweetwater County Library System Board of Directors met in regular session on July 17, 2017, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Debbie Petrie-Bullock, Treasurer; Phillip Pyzyna; and Brenda Casey Board members, Jason Grubb, Library Director; Doc Wendling, County Commissioner, Barbara Kendall and Leora Kraft, library staff.

 

Winger called the meeting to order at 6:00 pm.

 

Approval of Agenda:

Petrie-Bullock made a motion to approve the agenda with an added Executive Session.  Pyzyna seconded and the motion carried.

 

Approval of Minutes:

Petrie-Bullock made a motion to approve the June regular meeting minutes. Pyzyna seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed June and July Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a few explanations about vendor payments, Pyzyna made a motion to approve the financial reports and expenditures.  Casey seconded and the motion carried.

  

Correspondence:

None

 

Announcements:

An Eclipse flyer was included in the board packets and Grubb spoke about the special event that the Library foundation was planning with the Sweetwater County Travel & Tourism

 

Public Comment:

None

 

Old Business:

  1. Other - None

 

New Business:

  1. Officer elections – The Board agreed to make a decision on officer elections in December
  2.  Other – Commerce Bank - An offer from Commerce Bank was presented to the Board.  The pros and cons of switching the System’s checking account to a different bank was discussed. Pyzyna made a motion to further research the offer and apply for credit. Petri-Bullock seconded and the motion carried. It was agreed that the completed offer would be decided on at the August meeting

 

Contracts:

None

 

County Commissioner’s Report:

Wendling stated that the budget was passed. He also spoke about his work with the Sweetwater Economic Development Coalition.

Director’s Report:

Grubb spoke briefly about vendor meetings, and the current Summer Reading numbers surpassing last year’s number with 3 weeks remaining.

 

Monthly Statistics:

Monthly statistics were provided in the Board packets. Grubb spoke about the four year look back that was provided in the packets.  He stated it was interesting that the stats are down exactly down by 10% and mentioned that statistics show that the more money you put into libraries the more usage they receive.  He spoke about the digital content growing and the Overdrive service as well as the consortium with the other counties.

 

Personnel Report:

Resignation/Terminations:

  None

New Hires:

  None

Transfers:

  None

Board moved to Executive session at 6:50 to discuss personal matters.

Board resumed from Executive Session at 7:18

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, August 21, 2017 at White Mountain Library in Rock Springs at 6:00 pm.

 

Adjourn: Petrie-Bullock moved to adjourn the meeting. Pyzyna seconded and the meeting adjourned at 7:20 p.m.