Regular Meeting of Board of Directors
Posted on Tuesday, July 11 2017

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

June 26, 2017

The Sweetwater County Library System Board of Directors met in regular session on June 26, 2017, at Rock Springs Library on “C” Street with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Debbie Petrie-Bullock, Treasurer; and Phillip Pyzyna; Board member, Jason Grubb, Library Director; Barbara Kendall and Lindsey Travis, library staff.

 

Winger called the meeting to order at 6:00 pm.

 

Approval of Agenda:

Petrie-Bullock made a motion to approve the agenda.  DeBernardi seconded and the motion carried.

 

Approval of Minutes:

DeBernardi made a motion to approve the May regular meeting minutes. Pyzyna seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed May and June Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a few explanations about vendor payments, Petrie-Bullock made a motion to approve the financial reports and expenditures.  Pyzyna seconded and the motion carried.

  

Correspondence:

A thank you was provided in the Board packets from a SCL patron for staff assistance with her new kindle.

 

Announcements:

Brenda Casey’s appointment letter was included in the Board packets.  Brenda plans to attend the July meeting.  The Meghan Casey (ventriloquist) flyer was provided in the Board packets.

 

Public Comment:

None

 

Old Business:

  1. Other - None

 

New Business:

  1. FY18 Budget Adoption – Grubb said that he was told at our scheduled budget meeting with the Commissioners that the Library System needed to plan for a 10%, rather than a 7.5%, budget decrease.  As such, the budget presented to the Board for approval includes the required 10% decrease and plans to use $195,570 of carryover as a one-time source of funds in FY18.  Grubb asked if the Library System could be included in the County VSP program but was told that was unlikely.  Pyzyna made motion to adopt a FY18 Operating Budget in the amount of $3,070,909.50 with $2,301,115.00 in administration and $759,794.50 in operations, $10,000.00 in capital and the FY18 3X5 Pay Scale as presented.  Petrie-Bullock seconded and the motion carried
  2. Other - None

 

Contracts:

The following contract was provided for ratification:

A contract between Sweetwater County Library System and Southwest Counseling Service to continue our Employee Assistance Program for $2,500 for the current fiscal year was signed by Jason Grubb on May 26, 2017.

 

After a few questions, Petrie-Bullock made a motion to ratify the contract, DeBernardi seconded and the motion passed.

 

County Commissioner’s Report:

None

Director’s Report:

Grubb reviewed his written report

 

Monthly Statistics:

Monthly statistics were provided in the Board packets. Grubb reminded the Board that there is one more month to be reported and this report goes through May.  He said Checkouts are down more than Patrons Visits.  Grubb said he will be removing the Computers Used statistics because we have gone to a new program which limits youth computer usage time rather than counting users.  This new program was internally developed and has allowed White Mountain library to better address the youth problems that it was facing.  Lastly, Programs Offered is down greater than Program Attendance.

 

Personnel Report:

Resignation/Terminations:

  None

New Hires:

  Custodian-WML eff. 5/15/17

Transfers:

  Custodian-WML to SCL eff. 6/7/17

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, July 17, 2017 at Sweetwater County Library in Green River at 6:00 pm.

 

Adjourn: Petrie-Bullock moved to adjourn the meeting. DeBernardi seconded and the meeting adjourned at 6:46 p.m.