Regular Meeting of Board of Directors
Posted on Friday, April 07 2017

 SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

March 20, 2017

 

The Sweetwater County Library System Board of Directors met in regular session on March 20, 2017, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Barbara Van Matre, Phillip Pyzyna; Board member,  Jason Grubb, Library Director; Doc Wendling; Commissioner, Barbara Kendall, Leora Kraft and Debora Soule, library staff.

 

Winger called the meeting to order at 6:00 pm.

 

Approval of Agenda:

DeBernardi made a motion to approve the agenda.  Van Matre seconded and the motion carried.

 

Approval of Minutes:

Pyzyna made a motion to approve the February regular meeting minutes. DeBernardi seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed February and March Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  Debora Soule talked briefly about a payment for Paul Taylor.  Van Matre made a motion to approve the financial reports and expenditures.  DeBernardi seconded and the motion carried.

  

Correspondence:

A letter from a patron commending the Sweetwater County Library was included in the Board packet.  

 

Announcements:

Grubb said the White Mountain Library 30th Anniversary Open House was successful.  A new one page monthly guide which complements the Event Guide was included in the Board packets.  Grubb specifically commented on the WyoCon event as well as the Kilted Man program.

 

Public Comment:

None

 

Old Business:

  1. None

 

New Business:

  1. General Budget Discussion - Grubb spoke about recent meetings that he attended with the various Commissioners and the County Treasurer.  He advised the Board that a 10% decrease is the number everyone is talking. Grubb presented a budget snapshot which outlined ways to address the expected revenue decrease.  After extensive discussion with the Board and the Commissioner, Grubb was directed to present alternative budget scenarios for the Board to consider at the April meeting.

 

 

 

 

Contracts:

An agreement between the Community Fine Arts Center and Paul Taylor for $7,500 for a 10 day residency (March 27 to April 7, 2017) a North Park Elementary was signed by Debora Soule on December 12, 2016.

 

DeBernardi made a motion to ratify the contracts.  Pyzyna seconded and the motion carried.

 

County Commissioner’s Report:

Wendling suggested we present a budget request to the Commissions with a 10% reduction and explain how it effects people and positions.  He also stated that the Commission understands that not every component may be able to get to a 10% reduction and the Commission intended to address those cases strategically.  He also spoke about the $31 million in County reserves but said the overall Commission wanted to build a balanced budget but was willing to consider carryover funds.

 

Director’s Report:

Grubb highlighted the report items which were included in Board packets.  He spoke briefly about the Library closures as well as the donation funding of the new carpet at the “C” Street Library.

 

Monthly Statistics:

None

 

Personnel Report:

Resignation/Terminations:

  None

New Hires:

  None

Transfers:

  None

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, April 17, 2017 at White Mountain Library in Rock Springs at 6:00 pm.

 

Adjourn: Pyzyna moved to adjourn the meeting. Van Matre seconded and the meeting adjourned at 6:55 p.m.