Regular Meeting of Board of Directors
Posted on Tuesday, February 14 2017

The Sweetwater County Library System Board of Directors met in regular session on January 16, 2017, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Barb Van Matre & Phillip Pyzyna; Board members, Jason Grubb, Library Director; Leora Kraft, library staff; and Doc Wendling, Sweetwater County Commissioner.


Winger called the meeting to order at 6:00 pm.


Approval of Agenda:

VanMatre made a motion to approve the agenda.  Pyzyna seconded and the motion carried.


Approval of Minutes:

Pyzyna made a motion to approve the December regular meeting minutes.  VanMatre seconded and the motion carried.


Financial Report and Approval of Expenditures:

The Board was emailed December and January Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a few questions about vendor payments, Pyzyna made a motion to approve the financial reports and expenditures. VanMatre seconded and the motion carried.



Two school thank you notes for the time that was spent reading to them were included in the Board packets.  



White Mountain Library 30th Anniversary Open House will be February 28. Grubb spoke briefly about the celebration.


Public Comment:



Old Business:

  1. Energy Audit Update- Grubb included the Energy Study prepared by John Canfield in the Board packets and he spoke about some of the changes that are in process at the Rock Springs Library.  He also spoke about optional staff training and upgrades to the boiler and heating systems to help with efficiency.
  2. None


New Business:

  1. Capital- Replacement Truck- Grubb stated that the snow plow truck is broken and Kendall is been working with Marty with County Purchasing to find a replacement truck from County surplus. Nothing is available at this point and the most cost efficient thing to do is to try and repair the current truck.
  2. Employee Handbook Review and revision- Grubb informed the Board he had a few handbook updates that he would like to have them look at and he would email the Board the changes for their review. There was no further discussion
  3. All Staff Training- Grubb advised the Board know there would be an all staff training day which would result in the closure of the Libraries on May 12th. Grubb spoke about the funding for the event and stated the training will be helpful to help boost moral due to all the position consolidation and changes.





County Commissioner’s Report:

Wendling stated there was nothing to report and the new liaisons would be decided at the next commissioner meeting.


Director’s Report:

Grubb highlighted the report items included in Board packets: He mentioned receiving some rare Wyoming history books from the Golden Hour Senior center, the snow removal process and the removal of the reference desk at the Rock Springs Library. He also briefly spoke about weather related drain flooding and maintenance issues, and the good Winter reading numbers. There was also a brief discussion on unaccompanied minors in the library and the issues related with this.  The Board supported installing an age limit on unaccompanied kids in the libraries.


Monthly Statistics:

Monthly statistics were provided in the Board packets.  A summary of the results are:

  • Digital content slightly down
  • Patron visits are steady. 
  • Small drop in Overdrive digital content but the Hoopla service has seen an increase
  • Computer usage is down from last year because we are not currently counting Wi-Fi.



Personnel Report:


  Breanna Herron, WML youth service assistant effective 12-30-2017

New Hires:





Set Time and Location for Next Meeting:

The date for the next regular meeting will be Tuesday, February 21, 2017 at Rock Springs Library in Rock Springs at 6:00 pm.


Adjourn: VanMatre moved to adjourn the meeting. Pyzyna seconded and the meeting adjourned at 6:44 p.m.