Regular Meeting of Board of Directors
Posted on Tuesday, October 25 2016

The Sweetwater County Library System Board of Directors met in regular session on October 17, 2016, at Rock Springs Library in Rock Springs with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Debbie Petrie-Bullock, Treasurer; Jason Grubb, Library Director; Doc Wendling; Commissioner, Lindsey Travis, Bryan Schutz and Leora Kraft, library staff.

 

Winger called the meeting to order at 6:16 pm.

 

Approval of Agenda:

Petri-Bullock made a motion to approve the agenda.  DeBernardi seconded and the motion carried.

 

Approval of Minutes:

DeBernardi made a motion to approve the September regular meeting minutes.  Petri-Bullock seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed September and October Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a question about a vendor payment, Petrie-Bullock made a motion to approve the financial reports and expenditures. DeBernardi seconded and the motion carried.

  

Correspondence:

Grubb mentioned multiple thank you notes received by the Library System. He spoke briefly about the Rock Springs Library sending donated books to the Wyoming boy’s home.

 

Announcements:

Grubb spoke about the political forums and the CFAC upcoming 50th anniversary celebration.

 

Public Comment:

None

 

Old Business:

  1. Energy Audit Update - The System has received the energy audit results. Grubb spoke about the findings and the cost implications of the results as well as incentives and grants available for energy changes. Grubb has also spoke to the County about their replacement procedures as well. After discussing the audit details and cost, it was decided the System would pursue changing lights and heating and cooling systems when needed with more energy efficient options if resources allowed rather than installing energy efficient options all at once.
  2. None

 

New Business:

  1. Holiday and Board Calendar discussion and approval - The board packets included the list of 2017 Paid Holidays.  Grubb discussed the addition of Martin Luther King Day in trade for the Good Friday ½ day. Wendling explained the County’s process. The Board also reviewed the Board meeting schedule with no objections. After brief discussion, DeBernardi made a motion to approve the 2017 holiday and board meeting schedule.  Petri-Bullock seconded and the motion carried.  The Board agreed that Grubb would designate Library System closures as appropriate.
  2. None

 

Contracts:

A lease agreement between the Sweetwater County Library System and the Town of Bairoil for the new Bairoil Library was signed by Jason Grubb on September 13, 2016.  The Library System agrees to pay $3,000 of annual rent plus utilities.

 

Petri-Bullock made a motion to ratify the contracts. DeBernardi seconded and the motion carried.

 

County Commissioner’s Report:

Wendling discussed the topics of the next commissioner meeting including a solar farm that is looking to come to Sweetwater County. There was no further discussion.

 

Director’s Report:

Grubb highlighted the report items included in board packets: he mentioned that the ghost book that the Foundation is working to finish, the WYLD staff training, the Bairoil open house and his work on the energy audit.

 

Monthly Statistics:

Monthly statistics were provided in the Board packets and include stats are for the first two months of the fiscal year.  A summary of the results are:

  • Checkouts are still slightly down
  • Patron visits are steady. 
  • Programs offered are slightly down, but October is a busy month.  
  • Computer usage is the same as last year with the exception we are not currently counting Wi-Fi.

 

Personnel Report:

Resignation/Terminations:

  None

New Hires:

  None

Transfers:

  None

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, November 14, 2016 at Sweetwater County Library in Green River at 6:00 pm.

 

Adjourn: Petri-Bullock moved to adjourn the meeting. DeBernardi seconded and the meeting adjourned at 6:50 p.m.