Regular Meeting of Board of Directors
Posted on Monday, September 26 2016

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

September 19, 2016

 

The Sweetwater County Library System Board of Directors met in regular session on September 19, 2016, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Debbie Petrie-Bullock, Treasurer; Barbara Van Matre and Philip Pyzyna, Board Member; Jason Grubb, Library Director; Barbara Kendall and Leora Kraft, library staff.

 

Winger called the meeting to order at 6:01 pm.

 

Approval of Agenda:

Petri-Bullock made a motion to approve the agenda.  Van Matre seconded and the motion carried.

 

Approval of Minutes:

Petri-Bullock made a motion to approve the August regular meeting minutes.  Van Matre seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed August and September Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  After a question about a vendor payment, Petrie-Bullock made a motion to approve the financial reports and expenditures.  VanMatre seconded and the motion carried.

  

Correspondence:

Grubb mentioned the letter from the Sweetwater County Commissioners announcing the Library’s new board member Phillip Pyzyna and a letter inviting the Board to nominate candidates for the openings on the LGLB Board.

 

Announcements:

Grubb spoke about the Fall Events guide and also briefly talked about the upcoming forums.

 

Public Comment:

None

 

Old Business:

  1. None

 

New Business:

  1. None

 

Contracts:

A maintenance and supply agreement between the Sweetwater County Library System and Copier & Supply Co., Inc. for the White Mountain Library and Sweetwater County Library public copiers and the Business Office copier was signed by Jason Grubb on September 7, 2016

 

DeBernardi made a motion to ratify the contracts. VanMatre seconded and the motion carried.

 

County Commissioner’s Report:

None

 

Director’s Report:

Grubb briefly talked about the report items included in packets.  He noted that the Bairoil ramp was completed and also updated the Board on the status of the new library. Grubb discussed closing the Library Saturday, November 26th to help with a shortage on staffing over the Holiday, the Board decided to try it this year and evaluate the closure for next year.

 

Monthly Statistics:

Monthly statistics were provided in the Board packets and include stats are for the first two months of the fiscal year.  A summary of the results are:

  • Checkouts were down the first month of the year but have rebounded this month.
  • Patron visits are steady. 
  • Programs offered are slightly up, but attendance is slightly down.  
  • Computer usage is the same as last year with the exception we are not currently counting Wi-Fi.

 

Personnel Report:

Resignation/Terminations:

  None

New Hires:

  None

Transfers:

  None

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, October 17, 2016 at Rock Springs Library in Rock Springs at 6:00 pm.

 

Adjourn: Petri-Bullock moved to adjourn the meeting.  DeBernardi seconded and the meeting adjourned at 6:35 p.m.