Regular Meeting of Board of Directors
Posted on Thursday, July 07 2016

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

June 20, 2016

The Sweetwater County Library System Board of Directors met in regular session on June 20, 2016, at Rock Springs Library in Rock Springs with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Debbie Petrie-Bullock, Treasurer; and Travis Samulski, Board Member; Jason Grubb; Library Director, Leora Kraft, Lindsey Travis and Bryan Schutz; library staff; and Doc Wendling, County Commissioner.

 

Winger called the meeting to order at 6 pm.

 

Approval of Agenda:

Grubb asked to add one item to New Business- Bairoil ramp. With this addition DeBernardi made a motion to approve the agenda.  Petrie-Bullock seconded and the motion carried.

 

Approval of Minutes:

DeBernardi made a motion to approve the April regular meeting minutes.  Samulski seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed May and June Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  DeBernardi made a motion to approve the financial reports of expenditures. Samulski seconded and the motion carried.

  

Correspondence:

Grubb presented a thank you card from a patron that was traveling through town.

 

Announcements:

Travis spoke about the Medieval Faire on July 16 as well as the 1200 in attendance at each of the summer reading opening activities.       

 

Public Comment:

None

 

Old Business:

  1. Other – None

 

New Business:

  1. Acceptance of VSP applications – Voluntary Separation Program: Grubb provided the Board with the names of the individuals that had applied for the VSP program as well as the cost and savings information.  Grubb spoke about some of the changes to operations and the System. Samulski made a motion to accept all VSP applications.  Petrie-Bullock seconded and the motion carried.
  2. Library Hours - Grubb presented moving the Library hours on Friday and Saturday to 12-5 in order to help with staffing changes.  The Library in the past was open these times and the staff has agreed that it would be in the Library’s best interest to change these back.  Petri-Bullock asked how this would affect the schools and programming, Grubb explained that he has addressed these issues.  Travis asked about Sunday hours and Petri-Bullock asked about staying open until 6 on Friday’s & Saturdays. Grubb explained about staffing shortages and how the reduced hours would allow to have one less person on these days because of the five hour shift and the elimination of needing to have lunch coverage.  There was further discussion on the issue but no resolution and it was decided to table the topic until the next Board meeting.
  3. FY17 Budget adoption - Grubb highlighted some of the restored items from the cost saving of the VSP program.  Grubb identified some of the capital projects.  Petri-Bullock made a motion to adopt the FY17 fiscal year budget in the amount of $3,184,571 and the FY17 3x5 pay scale as presented.  DeBernardi seconded and the motion carried.
  4. Final year end check run - Board agreed to have bills emailed before payment and ratified at the next Board meeting.
  5. Other - Bairoil ramp - Grubb stated that Bairoil has approached him and asked for help with building an ADA ramp on the new library building.  They have requested $11,000 as well as help from our maintenance department.  After some discussion, the Board suggested offering 1 year’s rent in advance to help with the project.  Grubb stated he would speak with the Town and go from there.

 

Contracts:

None

 

County Commissioner’s Report:

Wendling asked if the VSP program had the budget coming in with a 10% cut.  The County is rolling out their VSP program this week.  He stated the County budget was coming together.  He spoke about state budgets and possible cuts in the education departments.  He talked about whether or not positions emptied by the VSP program would be filled or not.  He talked about the problems coal is facing and some of the new projects coming to Sweetwater County.

 

Director’s Report:

Grubb briefly talked about his report included in packets.

 

Monthly Statistics:

Monthly Statistics were provided in the Board packets. No discussion.

 

Personnel Report:

New Hires: None

Transfers: None

Resignation/Terminations: None

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, July 18, 2016 at Sweetwater County Library in Green River at 6:00 pm.

 

Board moved to executive session at 7:04p.m to discuss personnel matters.

Regular Board meeting was resumed at 7:20p.m

 

Adjourn: The meeting adjourned at 7:20p.m.