Regular Meeting of Board of Directors
Posted on Thursday, May 19 2016


Minutes of the Regular Meeting of Board of Directors

May 16, 2016


The Sweetwater County Library System Board of Directors met in regular session on May 16, 2016, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Debbie DeBernardi, Vice Chair; Debbie Petrie-Bullock, Treasurer; Barbara Van Matre and Travis Samulski, Board Members; Jason Grubb; Library Director, Barbara Kendall; library staff; and Doc Wendling, County Commissioner.


Winger called the meeting to order at 6 pm.


Approval of Agenda:

DeBernardi made a motion to approve the agenda.  Petrie-Bullock seconded and the motion carried.


Approval of Minutes:

Petrie-Bullock made a motion to approve the April regular meeting minutes.  Van Matre seconded and the motion carried.


Financial Report and Approval of Expenditures:

The Board was emailed April and May Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  Samulski made a motion to approve the financial reports of expenditures. DeBernardi seconded and the motion carried.






The summer events guide was provided to the Board.


Public Comment:



Old Business:

  1. Other – Bairoil Lese Update: The modular was moved last week.  A handicap accessible ramp will be needed and the town is requesting our assistance.  In light of our decreased budget, it was determined that we could not offer any assistance.  Wendling suggested that we have a discussion with Chuck at the County and Petrie-Bullock suggested that a school or trade school be approached to see if this could be a project for students to take on.  Grubb reported that he had asked the Town to reduce the new lease amount in light of our decreased budget and we received a $600 reduction.


New Business:

  1. Other – Voluntary Separation Program: Grubb provided the documents that had been prepared for our Board to consider.  The program was modeled after the one used by the Rec Board and the program was driven by the anticipated budget reduction.  Grubb anticipated at least 3 employees might participate.  Van Matre made a motion to approve the program and Petrie-Bullock seconded.  The motion carried with Travis opposed. 

Other – Grubb reported that the Commissioners would be considering changes to the health insurance provided to employees during their Tuesday morning meeting.  Grubb added that our Board will also need to consider the health insurance options after the Commissioners adopt them so that open enrollment can proceed on Monday May 23rd.   After further discussion, Van Matre suggested that we follow the option chosen by the Commissioners for the County.   DeBernardi moved that we adopt the option chosen by the County unless there was a significant financial impact.  Petrie-Bullock seconded and the motion carried.





County Commissioner’s Report:

Wendling mentioned that he had already commented on Bairoil earlier in the meeting.  He said the Commissioners are continuing their budget deliberations and that statues require funding of some entities but not others.  An approximate $8 million deficit may end up being a $2.5 million deficit if carryover and reserves are used up this year.  FY18 deficits are likely to be greater than FY17 deficits.


Director’s Report:

Grubb’s report was submitted as written.  Grubb commented on many of the items and talked about new wi-fi printing software that we are purchasing which will allow patrons to print from their person devices.  He said we will be keeping Hoopla and services but would be the losing small engine repair service.  The State is letting go of Mango languages but the University of Wyoming is hoping to be able to provide it to all residents of Wyoming.  Petrie-Bullock mentioned the replacement app for requesting new materials is difficult to use and Grubb confirmed that we are no longer able to provide the Boopsie app due to budget cuts.  Petrie-Bullock requested additional patron training.


Monthly Statistics:

Monthly Statistics were provided in the Board packets. Grubb said out stats look good – checkouts and patron visits are steady and we are seeing better program attendance with less programming.


Personnel Report:

New Hires: None

Transfers: None

Resignation/Terminations: None

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, June 20, 2016 at “C” Street Library in Rock Springs at 6:00 pm.


Adjourn: The meeting adjourned at 7:04 pm.