Regular Meeting of Board of Directors
Posted on Monday, May 16 2016

SWEETWATER COUNTY LIBRARY SYSTEM

Minutes of the Regular Meeting of Board of Directors

March 21, 2016

 

The Sweetwater County Library System Board of Directors met in regular session on March 21, 2016, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Debbie Petrie-Bullock, Treasurer; Barbara Van Matre, Debbie DeBernardi and Travis Samulski, Board Members; Leora Kraft, Barbara Kendall, and Jacquie Kramer, library staff; and Doc Wendling, County Commissioner.

 

Winger called the meeting to order at 6:02 pm.

 

Approval of Agenda:

DeBernardi made a motion to approve the agenda. Van Matre seconded and the motion carried.

 

Approval of Minutes:

Van Matre made a motion to approve the February regular meeting minutes. Petrie-Bullock seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed February and Mach Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  There was a brief discussion on the expenditures as well as the current investments and the excess capital.  Petrie-Bullock made a motion to approve the financial reports of expenditures. Van Matre seconded and the motion carried.

  

Correspondence: A Thank you for a White Mountain Library program was provided in the board packets.

 

Announcements:

Flyers were provided in the Board packets for the WyoCon program as well as the traveling Carnegie Library exhibit.  Kendall gave a brief history on Carnegie Libraries.

 

Public Comment: none

 

Old Business:

  1. None

 

New Business:

  1. None

 

Contracts:

A contract between Community Fine Arts Center and Paul Taylor for $7,500 for a 10 day residency (April 4 to April 15, 2016) at Desert View Elementary School was signed by Debora Soule on May 6, 2015.  DeBernardi made a motion to ratify the contract.  Van Matre seconded and the motion carried.

 

County Commissioner’s Report:

Wendling said that the Family Justice Center contract had been awarded.  He also reported that there still had been no Commissioners budget conversations to this point and he also spoke briefly about short falls in both city and county revenues.  He recommended that a budget be prepared on needs and not wants.  Despite the downturn in revenue, Wendling outline several new business ventures which would provide upcoming employment opportunities for the community.

 

Director’s Report:

Grubb’s report was submitted as written.  Winger briefly highlighted the report.  Kendall asked about the Board’s thoughts on a budget workshop.  After a discussion and a request by Van Matre that the Board be emailed a budget draft prior to the meeting, it was decided that the Board would meet 1 hour prior to April’s board meeting on April 18th, at 5p.m at the White Mountain Library.

 

Monthly Statistics:

Monthly Statistics and written comments by Grubb were provide in the board packets. Winger read Grubbs comments to the group.

 

Personnel Report:

New Hires: WML Custodian- eff. 3/3/2016

Transfers: Superior Branch Librarian- eff. 3/15/2016

Resignation/Terminations: RSL Youth Service Staff- eff. 3/18/2016

Superior Branch Librarian- eff. 2/26/2016

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Monday, April 18, 2016 at White Mountain Library in Rock Springs at 6:00 pm. A special Budget Workshop will be held at 5:00 pm

 

Adjourn: The meeting adjourned at 6:38 pm.