Regular Meeting of Board of Directors
Posted on Monday, January 25 2016

The Sweetwater County Library System Board of Directors met in regular session on January 18, 2016, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Barbara VanMatre and Travis Samulski, Board Members; Jason Grubb, Director; Leora Kraft, Barbara Kendall, and Lindsey Travis, library staff; and Doc Wendling, County Commissioner.

 

Winger called the meeting to order at 6:00 pm.

 

Approval of Agenda:

VanMatre made a motion to approve the agenda.  Samulski seconded and the motion carried.

 

Approval of Minutes:

Samulski made a motion to approve the December regular meeting minutes VanMatre seconded and the motion carried.

 

Financial Report and Approval of Expenditures:

The Board was emailed December and January Checking Account Activity, Budget Analysis, Balance Sheet and Void Check reports.  There was no discussion.  VanMatre made a motion to approve the financial reports of expenditures. Samulski seconded and the motion carried.

  

Correspondence:

Board packets included a letter from the Rocket-miner.

 

Announcements:

Travis highlighted few upcoming events: the metaphysical series topic - Battling Cold and the Flu Naturally and Zentangle. Travis also talked about the upcoming visit by author Roland Smith.

 

Public Comment: none

 

Old Business:

  1. Other - none

 

New Business:

  1. Vice Chair Election – Tabled until the February meeting.

 

Contracts:

None

 

County Commissioner’s Report:

Wendling spoke briefly about the Bairoil move and the lot preparation work needed.  He also mentioned the new Granger library.  He said the commissioners are waiting to see what the state budget is going to look like before discussing any county budget issues.  He stated he will pass information along when he has it to pass. He also spoke briefly about the liaison appointments.

 

Director’s Report:

Grubb spoke about the Library Foundation efforts and the planning underway for the CFAC’s 50th anniversary celebration in November. The Foundation is holding a strategic planning session next Monday.  He explained the Foundation will partner with other counties and receive half of the state endowment challenge match.  Grubb intends to attend the state library’s legislative reception in Cheyenne in February.

 

Monthly Statistics:

Grubb said the System has had 106 new card holders sign up in the last month and more than a thousand new card holders sign up since September.  Digital Content and Computer stats are strong although current year Wi-Fi stat counts have decreased due to the new “open “Wi-Fi system we are now using. Programs offered are slightly down but attendance is steady. Reference databases are going to be counted differently in the future to present usage information for the databases that the systems pays for.

 

Personnel Report:

Resignation/Terminations:

New Hires: CFAC- Receptionist hired- eff. 1/6/2016

Transfers: none

 

Samulski asked about adding Sunday and Friday evening hours for at least one of our libraries.  He requested Grubb look into what other libraries in the region are doing and what usage they have during those hours.  Grubb explained some of the additional custodial and maintenance costs the library would incur in order to be open an additional day.  Kendall gave a brief history of the system hours. The board agreed that they would like additional information on Sunday hours and wanted to add that to next month’s agenda.

 

Set Time and Location for Next Meeting:

The date for the next regular meeting will be Tuesday, February 16, 2016 at Rock Springs Library in Rock Springs at 6:00 pm

 

Adjourn: The meeting adjourned at 6:33 pm.