Policy Workshop of Board of Directors
Posted on Monday, August 17 2015

Minutes of the Policy Workshop of Board of Directors
August 17, 2015

The Sweetwater County Library System Board of Directors met in regular session on August 17, 2015, at White Mountain Library in Rock Springs with the following present: Tim Winger, Chair; Debbie Petrie-Bullock, Treasurer; Debbie DeBernardi, and Barbara Van Matre, Board Members; Jason Grubb, Director; Barbara Kendall, Jacquie Kramer, Michelle Maser, Lindsey Travis and Nancy Venable, library staff; and Erik Venable a member of the public.

Winger called the meeting to order at 5:00 pm.

Policy Workshop: Grubb reminded everyone that we had first worked with LGLP, our liability company, who recommended that we transfer procedural portions of our current policy to procedural guides creating a vastly smaller policy manual.  After creating the smaller policy manual, LGLP recommended that we obtain a final legal review from our new county attorney following November elections.

Subsequently, we contracted with MSEC, Mountain States Employers Council, to assist us in human resources matters.  A service that MSEC provides is a review of company policy manuals and our proposed policy was considered by MSEC’s human resources and legal divisions.  The policy document that is being considered at this workshop contains the MSEC adjustments highlighted in yellow.  The document as revised in this workshop is to be provided to our county attorney for review and comment prior to being presented to the Board for approval, hopefully in October.

Board discussion of the policy emphasized a few concerns requiring clarifying language:

  • a requirement for supervisors to be schedule unpaid meal breaks when a work shift is more the six consecutive hours,
  • the Board’s expectation of formal annual performance reviews was discussed and contrasted with the policy language which says that such reviews are “typically conducted annually” and the Board agreed with the language presented for legal purposes,
  • issues raised in the “Searches” section was referred to the county attorney for consideration.
  • civil union issues were agreed to be beyond the scope of the Board and would eventually be dictactated federal law,
  • e-cigarette language was considered appropriate to include,
  • spelling errors were identified for correction,
  • additional bereavement leave language was suggested: “if approved by the employee’s supervisor or the Director”,
  • a discussion on whether to list Library holidays in the policy resulted in a decision to not list Library holidays,
  • educational assistance was discussed and considered appropriate depending on budget considerations, the Board declined to place an annual employee maximum on the reimbursement amount and left the matter to the discretion of the Director, the Board also determined that repayment terms for employees leaving the System after obtaining educational assistance should end at six months, and
  • the final paragraph of the acknowledgment of receipt was considered in detail and a decision was made to remove the paragraph.


Winger adjourned the regular Board meeting at 5:55 pm.