Regular Meeting of Board of Directors
Posted on Monday, March 16 2015

SWEETWATER COUNTY LIBRARY SYSTEM
Minutes of the Regular Meeting of Board of Directors
March 16, 2015

The Sweetwater County Library System Board of Directors met in regular session on March 16, 2015, at Sweetwater County Library in Green River with the following present: Tim Winger, Chair; Shelly Wall, Vice Chair; Debbie Petrie-Bullock, Treasurer; Angela Shutran, Board Member; Jason Grubb, Director; Barbara Kendall, Leora Kraft, Jacquie Kramer, and Nancy Venable, library staff and Doc Wendling, County Commissioner, Eliza Whittman, Member of the Press and Jeanine Cox and Gary Leslie from the Senior Center.

Winger called the meeting to order at 6:00 pm.

Approval of Agenda:
Petrie-Bullock made a motion to approve the agenda.  Shutran seconded and the motion carried.

Approval of Minutes:
Shutran made a motion to approve the February regular meeting minutes.  Wall seconded and the motion carried.

Financial Report and Approval of Expenditures:
March and February Checking Account Activity and Void Check reports were passed for Board signatures.  Grubb answered a few Board questions about March checks.

The March Current Investments Report shows the amount of the transfer that is necessary to cover expenses.  Wall made a motion to approve the transfer of $264,000.00 from Commerce Bank to cover expenses of $262,515.82 as of March 31, 2015 leaving $1,484.18 in the checking account.  Petrie-Bullock seconded and the motion carried.  
 
At the end of February we will be 9/12 through the fiscal year, a percentage of 75.0%.  The March Budget Analysis Report income is at 60.7%, administration expense is at 69.9%, operating expense is at 61.8%, capital expenditures is at 13.3%, and total expenses is at 66.5% , leaving us 8.5% unspent.


Correspondence:
Board packets included the March training report and thank you notes.

Announcements:
Board packets included a calendar for the main libraries for April.  Grubb spoke about the National Library Week Event and partnering with the community groups to create “possibility bags” to hand out. He also spoke about the new 3D printers that will be available for demonstration and Kramer passed a 3D printer created cup as an example of what could be printed.  There was a brief discussion on printing policies and procedures, and Grubb spoke briefly about partnering with the teen groups on STEM programing.

Public Comment:
Jeanine Cox and Gary Leslie from Young at Heart Senior Center spoke about some of their upcoming programs: Casino Night, Care for Critters and Cowboy Poetry. They spoke about their program partnership with the Library System and thanked Grubb for providing help with programs as well as the outreach services the Library provides.  Program handouts were provided to the Board.

Old Business:
a.    SCL building update – Grubb stated that the project is almost complete and the contractor would be finishing up the concrete work over the weekend.  After that the issues with the carpet would be addressed. Grubb expected the project to be done in two weeks.
b.    Strategic plan update – Wall will type up and email items to Winger who will then formalize the Director goals to be given to be considered by the Board.
c.    FY16 Budget Update - Grubb stated that the Business Office and he will be attending a budget meeting at the County on Monday, March 23rd. Wendling spoke briefly that Tuesday’s Commissioners meeting would be his first look at the budget process and at this time he had no other information.
d.    Other-None

New Business:
a.    Other - none

Contracts:
None

County Commissioner’s Report:
Commissioner Wendling stated that the children’s author Shannon Hale was a success.  He commended Grubb on his foresight to recognize that White Mountain Library is now part of a residential neighborhood.  He hoped that we would work to esthetically blend with the neighborhood while keeping the “dessert learning environment” intact.

Director’s Report:
Grubb highlighted the items listed in his report:  He mentioned the Wyoming State Spelling Bee is this weekend and needs judges if anyone was available.  He said that the WYLD Network Board is working on a personal information policy that will specify what information to collect and who is responsible when breaches occur.  The State Librarian is working with the director group to standardize these procedures.  Grubb has been working with the System’s programming committee and is excited about this year’s summer reading program.  He spoke about the database training that is going on in the individual buildings.  Grubb reported that the System will look to bring in more authors following the success of the Shannon Hale program and community interest.  Lastly, he announced that all open positions in the System are currently filled.

Monthly Statistics:
Grubb stated the statistics look really good and are holding steady over all.  He thinks the System is in a good place. He spoke briefly about some of the individual statistics.

Personnel Report:
Resignation/Terminations:
None

New Hires:
PT Youth Service, SCL - effective 3-16-2015

Transfers:
None


Set Time and Location for Next Meeting:
The date for the next regular meeting will be Monday, April 20, 2015 at White Mountain Library in Rock Springs at 6:42 pm.

Adjourn:
Winger adjourned the regular Board meeting at 6:43 pm.